BUNBURY HOUSING ASSOCIATION INC

BUNBURY HOUSING ASSOCIATION INC.

WELCOMES YOU TO THE

2002-2003

ANNUAL GENERAL MEETING<= /span>

3rd November 2003

Conf= erence Room

Lott= eries House

101 Victoria Street

BUNB= URY WA 6230

COMM= UNITY HOUSING ASSOCIATIONS

ARE A LIFESTYLE OPTION

Cont= act: Renate DeHaan=

PH: = 9791 5438

BUNB= URY HOUSING ASSOCIATION INC.

2002= – 2003 AGM<= /span>

CONTENTS:

1.&n= bsp; AGENDA

2.&n= bsp; MINUTES OF PREVIOUS AGM (2002 – 2003)=

3.&n= bsp; OBJECTIVES

4.&n= bsp; LIST OF MANAGEMENT AND STAFF

5.&n= bsp;      CHAIRPERSON’S REPORT=

6.&n= bsp;      EXECUTIVE HOUSING OFFICER’S REPORT

7.&n= bsp;      SHELTER PROFILE OF BHA

8.&n= bsp;      STATISTICS

9.&n= bsp;      FINANCIAL REPORTS AND BUDGET

BUNB= URY HOUSING ASSOCIATION INC.

AGM   3.11.2003 - 5.30 pm – LOTTERIES HOUSE

AGENDA

1.&n= bsp;      APOLOGIES

2.&n= bsp;      MINUTES OF PREVIOUS AGM

3.&n= bsp;      CHAIRPERSON’S REPORT=

4.&n= bsp;      TREASURER’S REPORT

5.&n= bsp;      EXECUTIVE HOUSING OFFICER’S REPORT

6.&n= bsp;      DISSOLUTION OF 2001/2002 COMMITTEE

7.&n= bsp;      ELECTION OF 2002/2003 COMMITTEE

8.&n= bsp;      APPOINTMENT OF 2002/2003 AUDITOR

9.&n= bsp;      DATE OF NEXT MEETING

10.&= nbsp; CLOS= E OF MEETING

11.&= nbsp; REFR= ESHMENT AND SOCIALIZING

THAN= K YOU FOR YOUR ATTENDANCE, YOUR INTEREST IN COMMUNITY HOUSING AND YOUR SUPPORT

BUNB= URY HOUSING ASSOCIATION INC.

OBJE= CTIVES

-= TO RELIEVE HOUSING RELATED POVERTY

-&nb= sp;       TO PROVIDE AND MANAGE QUALITY

     SECURE AND AFFOR= DABLE HOUSING FOR

     THOSE PEOPLE ON = LOW TO MODERATE

     INCOMES

-&= nbsp; TO ENCOURAGE TENANT PARTICIPATION

         IN THE DEVELOPMENT AND       MANAGEMENT = OF THE ACCOMMODATION

         PROVIDED BY BHA

-&nb= sp;       TO DEVELOP AND PROMOTE AWARENESS

OF HOUSING ISSUES AND IN PARTICULA= R

    COMMUNITY HOUSING=

THE COMMUNITY HOUSING PROGRAM AND THE COMMUNITY DISABILITY HOUSING PROGRAM ARE ADMINISTERED FROM RENTAL INCOME ONLY.

BUNBURY HOUSING ASSOCIATION INC.

MANAGEMENT COMMITTEE

2002-2003

CHAIRPERSON:         GEOFF BOSUSTOW

TREASURER:                DAVID CORBETT (RESIGNED AUGUS= T 03)

SECRETARY:            = GLENYS DEAN

MEMBERS:           &nb= sp;     VERONICA CHAMBERS

&n= bsp;            = ;            &n= bsp;            KAREN CURTIS=

        =             &nb= sp;            =            JON BIRT

&n= bsp;            = ;            &n= bsp;            SHARON POTTER

BHA STAFF:

EXECUTIVE HOUSING OFFICER:        &= nbsp;       Renate Dehaan    =

HOUSING OFFICER:            =             &nb= sp;            =    Theo Dingjan

ADMINISTRATION HOUSING OFFICER:    Shirley Maitland<= /o:p>

CASUAL BOOK KEEPER:        =             &nb= sp;            =    Brian Harvey

CARETAKER OF YANGET HOUSE:        =          Diane Williams

VOLUNTEER:        =             &nb= sp;            =             &nb= sp;           Sue Richards

STAFF TURNOVER DURING 2002-2003:

ADMINISTRATION HOUSING OFFICER LEFT DURING APRIL 2003

We have also installed a new Caretaker at Yanget House (September 2= 003)

CHAIRPERSON’S ANNUAL REPORT 2002-2003

Since the last AGM, BHA has been steadily evolving by fine tuning its organizational practices, consolidating its network, researching and exploring joint ventures.

As yet we have not been able to se= e our proposed joint venture with BIRCH, the Housing Co-operative, to build anoth= er 8 houses becomes a reality. How= ever it has strengthened our bonds and we are presently working on a proposal to= work together and BHA possibly managing the eight houses that make up the Co-op.=

One serious drawback has been a mysterious fire which destroyed one of our 3 units in Jipsie Crescent. Department of Housing and Works has replaced this unit with a one bedroom flat in With= ers. Much to our dismay, Bunbury City Co= uncil is not allowing the re-building of the burnt out unit in Jipsie Crescent du= e to R30 zoning laws and this is proving to be most inconvenient.

Another blow was the burglary of o= ur office and the wanton destruction of a carefully collated filing system. It took many weeks to restore somesemblance of ord= er and stolen items have been replaced by our Insurance.

We have since upgraded our security systems and thus hope to minimize such future problems.

Despite these mishaps, BHA has gro= wn in strength, financially and otherwise and it has established itself firmly as= an alte= rnative key provider of affordable, secure housing in the South West region.

A big thank you goes to our valuab= le, dedicated team of staff and other contributors led by the tireless, enthusiastic efforts of the Executive Housing Officer, Renate.

Thank you to our Committee Members without whom a non for profit Organization such as ours would not exist.

Thanks also go to the Dept. of Hou= sing and Works, Bunbury City, Centerlink an= d the entire established community network as an initiative such as this could ne= ver operate successfully in isolation.

BHA hereby re-affirms its commitme= nt to the concept of the Caring Landlord and to fulfilling its objectives.

Thank you.
Geoff Bosustow

Chairman    (November 2003)

BUNBU= RY HOUSING ASSOCIATION INC.

EXEC= UTIVE HOUSING OFFICER’S REPORT 2002 – 2003

This= Community Housing Association has been in existence for 61/2 years and intends to be = here for many more years to come.

We m= anage a Lodging House (capacity 18) for single men plus 43 properties 7 of the houses/units are in Busselton.

The majority of properties are hea= d leased, 9 of them are deeds of trust =

all<= /span> of = the properties are from the Depar= tment of Housing and Works= .

Ther= e are five separate components to the organization=

1.&n= bsp;    The = Lodging House.

2.&n= bsp;    Youth Project which consists of 2-3= units for young people aged

       between 17-25 years.=

3.&n= bsp;    Community Housing Project (CHP) tar= gets low income earners

Generically. It = is composed of 3- 4 bdr.houses, 17- 3bdr.houses,

7- 2bdr. Houses and 1 bed room Uni= t.

     4. The Community Disability Housing Pr= oject (CDHP) targets low

        =     income earners affected by mental illness= who receive support

        =     via Pathways or LAMP (12 uni= ts are reserved for this project).

5&nb= sp;      As of one month ago we are also the managers of Lotteries House= .

This is a separate self-funded project<= /span> and involves 12 community

Agencies.

20-2= 5% of our housing is for indigenous people who are particularly disadvantaged in = the private rental sector. BHA staff works closely with<= /span> the tenant advocate from South West Aboriginal Medical Service to form a valuable link and assist people with tenancy issu= es.

The = networks in the community are particularly important for appropriate referrals and support to maintain our tenancies.

Pres= ently we house just over 150 adults and children and have around

130 people on our waiting-list.

Special thanks go to my co-workers= Theo, Shirley, Diane and Brian for

thei= r ded= ication and hard work. We make a great team.

Thank you also to anyone else who = has assisted BHA in its endeavors.

Last but not least, a big thank yo= u to the Management Committee because without = them agencies such as ours would not exist.

We thank you all for supporting us.

Renate DeHa= an

Executive Housing Officer (November 2003)

BUNBURY HOUSING ASSOCIATION INC.

Financial Status:

Yearly income at June 2002 was sta= ted in the audit as $359,563.00, this included grants of nearly $40,000.00. The ye= ar 2003 does not include

any<= /span> gra= nt assistance.

Expenditure for 2002 was stated as $273,505 leaving a surplus of $86,058.00. In the Budget $87,000.00 was committed to a Joint Venture

whic= h is = on hold at present.

INCOME at June 2003 was stated in = the audit as $331,237.00.

EXPENDITURE was stated as $279,423 leaving $51,814 uncommitted funds.

By the end of this financial year,= June 2004, BHA hopes to invest a good portion of its uncommitted funds into providing = more houses for

the<= /span> peo= ple on its waiting list.

Without a doubt it can be said that BHA’s financial position at present is strong with good prospects for expansion.

BUNBURY HOUSING ASSOCIATION INC.

BUDGET ESTIMATION

FOR THE PERIOD 1 JULY 2003 TO 30 JUNE 2004

INCOME

Interest           &nb= sp;            =             &nb= sp;            =             &nb= sp;            =          11 000

Property Income (Yanget)        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;        66 000

     “        =        “    &nbs= p; ( Other)&= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;             &= nbsp; 250 000

Tenant Liability            =             &nb= sp;            =             &nb= sp;            =             3 000

Miscellaneous Income        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;     1 000

TOTAL ESTIMATED INCOME        &= nbsp;           &nbs= p;            &= nbsp;        331 000

EXPENDITURE<= /p>
Property Management:

Yanget Property Management        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; 18 000

Property Management (Other)        &= nbsp;           &nbs= p;            &= nbsp;            38 000

Bad debts            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;         8 000

Insurance            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;         7 000

Rate= s,Service Charges & Levi        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;          22 000<= /p>
TOTAL PROPERTY MAINTENANCE EXPENDI= TURE &n= bsp; 93 000

ESTIMATED ADMINISTRATION EXPENSES<= span style=3D'mso-tab-count:3'>        &= nbsp;           &nbs= p;

Accounting & Audit           &nb= sp;            =             &nb= sp;            =             &nb= sp;     4 000

Bank Charge = ;            &n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;              2 000

Consulting & Legal Expense            =             &nb= sp;            =             <= span style=3D'mso-spacerun:yes'>    2 000

Depreciation (Office Equip. Yanget Furniture)        &= nbsp;         &= nbsp;     7 500

Maintenance Provision           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;        30 000

Postage & Office Equipment            =             &nb= sp;            =             <= span style=3D'mso-spacerun:yes'>   6 000

Printing, Fax, Photocopying            =             &nb= sp;            =                  1 000

Rent  = ;            &n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;            = ;               5 000

Repairs, Maintenance, Sundries            =             &nb= sp;            =            1 500

Subscriptions, Gov. Charges            =             &nb= sp;            =             <= span style=3D'mso-spacerun:yes'>    1 000

Superannuation&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;            = ;       11 000

Telephone &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;    9 000

Travel &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;           3 000

Training, Conferences           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;             5 000

Unused Leave Provision           &nb= sp;            =             &nb= sp;            =         10 000

Wages & Salaries            = ;            &n= bsp;            = ;            &n= bsp;            = ;            &n= bsp; 120 000

Workers Compensation Insurance            =             &nb= sp;            =        4 000

TOTAL ADMINISTRATION EXPENSES            =              &= nbsp; 222 000

TOTAL EXPENSES&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;           315 000

ESTIMATED NET SURPLUS           &nbs= p;            &= nbsp;           &nbs= p;         16 000

<= span style=3D'mso-no-proof:yes'>C:\Minutes July 2003 to\AGM 2002-2003.doc=

WAITING LIST INFORMATION

Single Men’s needs:   13 require 2bdr. Accommodation. =

        =             &nb= sp;            =       2     “         3bdr.        =      “        =         Total: 15

Single Women’s needs:

        =             &nb= sp;            =      39  &= nbsp; “         2bdr.        =      “

        =             &nb= sp;            =      29  &= nbsp; “         3bdr.        =    “

        =             &nb= sp;         =           6    “         4bdr.         =     “

        =             &nb= sp;            =        5  &n= bsp; “         5bdr.        =      “        =          Total: 79

Co= uples needs:        =    14    “=          2bdr.        =      “

        =             &nb= sp;            =      13    “         3bdr.        =       “

         =             &nb= sp;            =       5  &n= bsp; “         4bdr.        =       “

        =             &nb= sp;            =        4  &n= bsp; “         5bdr.        =       “        =         Total: 36

A total of 130 housing units are r= equired to fulfill long-term, affordable, appropriate housing needs in the Bunbury/Busselton region.

It has to be kept in mind that the= waiting list numbers are subject

To circumstances and can change da= ily.

BHA undertakes yearly waiting list reviews.

The statistics clearly show that s= ecure long-term housing needs are not being fulfilled.

Due to unemployment, disabilities,= lack of skills/knowledge and discrimination many people are unable to compete in= the private rental market and have to live in overcrowded, sub-standard or too expensive housing.

BHA sees itself as an alternative housing provider, who forms a relationship with its tenants to assist them = in maintaining their tenancies. We also see it as our role to refer people with special needs

To our wider network in the commun= ity.