BUNBURY HOUSING ASSOCIATION INC

BUNBURY HOUSING ASSOCIATION INC.

WELCOMES YOU TO THE

2003-2004

ANNUAL GENERAL MEETING<= /span>

23 SEPTEMBER 2004<= /b>

CONF= ERENCE ROOM

LOTT= ERIES HOUSE

101 VICTORIA STREET

BUNB= URY   W.A. 6230<= /b>

COMM= UNITY HOUSING ASSOCIATIONS

ARE A LIFESTYLE OPTION

CONT= ACT: RENATE DEHAAN

PH: = 97 915438

BUNB= URY HOUSING ASSOCIATION INC.

2003= – 2004 AGM<= /span>

CONTENTS:

1.&n= bsp;      AGENDA

2.&n= bsp;      MINUTES OF PREVIOUS AGM (2002 – 2003)

3.&n= bsp;      OBJECTIVES

4.&n= bsp;      LIST OF MANAGEMENT AND STAFF

5.&n= bsp;      CHAIRPERSON’S REPORT=

6.&n= bsp;      EXECUTIVE HOUSING OFFICER’S REPORT

      7.   STATISTICS=

8.=      FINANCIAL REPORTS AND BUDGET

BUNBURY HOUSING ASSOCIATION INC.

AGM<= span style=3D'mso-spacerun:yes'> 23.9.2004 - L= OTTERIES HOUSE

AGENDA

1.&n= bsp;      APOLOGIES

2.&n= bsp;      MINUTES OF PREVIOUS AGM

3.&n= bsp;      CHAIRPERSON’S REPORT=

4.&n= bsp;      TREASURER’S REPORT

5.&n= bsp;      EXECUTIVE HOUSING OFFICER’S REPORT

6.&n= bsp;      DISSOLUTION OF 2003/2004 COMMITTEE

7.&n= bsp;      ELECTION OF 2004/2005 COMMITTEE

8.&n= bsp;      APPOINTMENT OF 2004/2005 AUDITOR

9.&n= bsp;      DATE OF NEXT MEETING

10.&= nbsp; CLOS= E OF MEETING

11.&= nbsp; REFR= ESHMENT AND SOCIALIZING

THANK YOU FOR YOUR ATTENDANCE, YOUR INTEREST IN COMMUNITY HOUSING AND YOUR SUPPORT

BUNB= URY HOUSING ASSOCIATION INC.

OBJE= CTIVES

- TO RELIEVE HOUSING RELATED POVERTY=

-        TO PROVIDE AND MANAGE QUALITY

     SECURE AND AFFOR= DABLE HOUSING FOR

     THOSE PEOPLE ON = LOW TO MODERATE

     INCOMES

-&= nbsp; TO ENCOURAGE TENANT PARTICIPATION

         IN THE DEVE= LOPMENT AND   <= /b>

         MANAGEMENT OF THE ACCOMMODATION

         PROVIDED BY BHA

-        TO DEVELOP AND PROMOTE AWARENESS

OF H= OUSING ISSUES AND IN PARTICULAR

    COMMUNITY HOUSING=

THE COMMUNITY HOUSING PROGRAM AND THE COMMUNITY DISABILITY HOUSING PROGRAM ARE ADMINISTERED FROM RENTAL INCOME ONLY.

BUNBURY HOUSING ASSOCIATION INC.

MANAGEMENT COMMITTEE

2003-2004

CHAIRPERSON:         GEOFF BOSUSTOW

TREASURER:            = K.T. MACRI (RESIGNED APRIL 2004)

SECRETARY:            = GLENYS DEAN

MEMBERS:           &nb= sp;     VERONICA CHAMBERS

&n= bsp;            = ;            &n= bsp;            KAREN CURTIS

JON BIRT

&n= bsp;            = ;            &n= bsp;            SHARON POTTER

JANE TAYLOR

BHA STAFF:

EXECUTIVE HOUSING OFFICER:        &= nbsp;       Renate Dehaan

HOUSING OFFICER:            =             &nb= sp;            =    Theo Dingjan

ADMINISTRATION HOUSING OFFICER:    Shirley Maitland<= /o:p>

RELI= EF ADMIN. OFFICER &n= bsp;            = ;            &n= bsp;            Clare Hesford

CARETAKER OF YANGET HOUSE            =    DianeWilliams resigned

Les Johnson current

CASUAL BOOK KEEPER:        &= nbsp;           &nbs= p;          Brian Harvey

CHAIRPERSON’S ANNUAL REPORT 2003-2004

Since the last AGM , BHA has been extremely busy extending its operational working base.

Unfortunately we have been unable = to enter into Joint Ventures which were proposed to DHW due to lack of funds within the department and some difficulties within other parties which need= ed to work on some internal policies.

On the other hand our portfolio was increased as BIRCH, the Housing Co-Operative asked for BHA to take on their administration for a probationary twelve months. BIRCH consists of 8 houses= , admin. handover took place in August 2004 after approx.= 12 months of talks.

BHA has also taken on the manageme= nt of Lotteries House which is the base for 8 projects. This occurred October 200= 3. We are at present advertising vacant office space for 3-4 more community projects to make 99-101 Vi= ctoria Street once again a full house.

This extra workload has resulted in engaging 2 more part-time workers. BIRCH and Lotteries House are separate projects within BHA’s Community Housing Project a= nd are self funded as such.

BHA has grown in strength, financi= ally and otherwise and it has established itself firmly as an alternative key provider of affordable, secure housing in the South West region.=

A big thank you goes to our valuab= le, dedicated team of staff and other contributors led by the tireless, enthusiastic efforts of the Executive Housing Officer, Renate.

Thank you to our Committee Members without whom a non for profit organization such as ours would not exist.

Thanks also go to the Dept. of Hou= sing and Works, Bunbury City, Centerlink an= d the entire established community network as an initiative such as this could ne= ver operate successfully in isolation.

BHA hereby re-affirms its commitme= nt to the concept of the Caring Landlord and to fulfilling its objectives.

Thank you

Geoff Bosustow    (September 2004)<= /o:p>

BUNBURY HOUSING ASSOCIATION INC.

EXECUTIVE HOUSING OFFICER’S = REPORT 2003 – 2004<= /p>

This Community Housing Association has been in existence for 7 years and intends to be here for ma= ny more years to come.

We manage a Lodging Ho= use (capacity 18) for single men plus 46 properties , 8 of the houses/units are in Busselton.

That is altogether 3 m= ore houses than last financial year.

The majority of proper= ties are head leased, 9 of them are deeds of trust all of the properties are from the Department of Housing and Works.

There are six separate components to the organization

1.&n= bsp;    The Lodging House<= /b>

2.&n= bsp;    Youth Project which consists of 2-3= units for young people aged

       between 17-25 years

3.&n= bsp;    Community Housing Project (CHP) tar= gets low income earners

Generically. It is composed of 4- 4 bdr.houses,19- 3bdr.houses,<= o:p>

7- 2bdr. Houses= and 1bdr. Unit.

     4. The Community Disability Housing Pr= oject (CDHP) targets low

        =     income earners affected by mental illness= who receive support

        =     via Pathways or LAMP( 12 units are reserv= ed for this project)

.5. As of one month ago we are al= so the managers of Lotteries house

This is a separate self-funded project and involves up to12 community agencies.<= o:p>

      6. Property/Administration management= of BIRCH (Co-Op)

        =    is comprised of 8 properties.

20-25% of our housing = is for indigenous people who are particularly disadvantaged in the private rental sector. BHA staff has worked closely with the tenant advocate from South We= st Aboriginal Medical Service to form a valuable support link. Unfortunately t= he tenant advocacy project was cancelled April 2004 and tenancy support for indigenous people is now an issue.

The networks in the community are particularly important for appropriate referrals and support to maintain our tenancies.

Presently we house just over 160 a= dults and children and have around 140 people on our waiting-list.

Special thanks go to my co-workers= Theo , Shirley, Clare, Les, Brian

and<= /span> Mic= hael for their dedication and hard work. We make a great team.=

Thank you also to anyone else who = has assisted BHA in its endeavors.

Last but not l= east , a big thank you to the Management Committee because without them agencies s= uch as ours would not exist.

We thank you all for supporting us= .

RENATE DEHAAN

EXEC= UTIVE HOUSING OFFICER = (NOVEMBER 2003)

BUNBURY HOUSING ASSOCIATION INC. F= inancial Status:

INCOME at June 2003 was stated in = the audit as $331,237.00.

EXPENDITURE was stated as $279,423 leaving $51,814 uncommitted funds.

This money was to be put into Joint Ventures which unfortunately did not come about this financial year but wil= l remain earmarked for Joint Ventures to expand BHA’s housing stock in the near future.

INCOME AT June 2004 was stated in = the audit as $360,032.00

EXPENDITURE was stated as $293,737= .00 leaving $66,295.00 uncommitted funds

It can be said that the increase in income and in expenditure in comparison to last financial year is very proportional.

In terms of budgeting, BHA surplus translates into uncommitted funds which are earmarked in our estimated 2004= /05 budget to try and acquire more housing stock and reduce our waiting list

Please peruse included audited fin= ancial statements, June 2004.

BUNBURY HOUSING ASSOCIATION INC.

BUDGET ESTIMATION

FOR THE PERIOD 1 JULY 2004 TO 30 JUNE 2005

INCOME

Interest           &nb= sp;            =             &nb= sp;            =             &nb= sp;            13 000

Property Income – Yanget                 =                &= nbsp;          68 000

Property Income     Other Properties=         &= nbsp;           &nbs= p;     270 000

Property Income    Miscellaneous &n= bsp;            = ;            &n= bsp;                4 000<= /span>

Tenant Liability            =             &nb= sp;               &= nbsp;                  &= nbsp;     7 000

Other Income            =                      &= nbsp;           &nbs= p;                =       4 500

TOTAL ESTIMATED INCOME        &= nbsp;           &nbs= p;            &= nbsp;            366 500

EXPENDITURE

Property Management

Bad debts &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;      12 000

Yanget Property Management             =             &nb= sp;             17 000<= /p>
Other Property Management            =             &nb= sp;            = 40 000

Insurance &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;          7 000

Rates, Service Charges, Levies            =             &nb= sp;           30 000

TOTAL ESTIM. PROPERTY MANAGEMENT        =             &nb= sp;     106 000

ESTIMATED ADMINISTRATION EXPENSES

Accounting & Audit             =             &nb= sp;            =             &nb= sp;         3 000=

Bank Charges&nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;                  1 500=

Consulting & Legal Expenses            =             &nb= sp;            =                  2 000=

Office Equipment Depreciation            =             &nb= sp;                 3 000=

Yanget Furniture/Equipment Depreciation        &= nbsp;               3 000=

Maintenance Provision           &nbs= p;            &= nbsp;           &nbs= p;                40 000

Postage & Office Expenses            =             &nb= sp;            =            2 500=

Printing, Fax & Photocopying        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;       4 000=

Professional Indemnity & General Insurance        &= nbsp;          3 900=

Rent         &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;       6 600=

Repairs, Maintenance and Sundries        &= nbsp;           &nbs= p;            &= nbsp;          1 000=

Subscriptions, Licenses & Govt. Charges        &= nbsp;                  &= nbsp;       1 800=

Superannuation&n= bsp;            = ;            &n= bsp;            = ;            &n= bsp;             12 000<= /p>
Telephone &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;           5 500=

Training, Conferences           &nbs= p;            &= nbsp;           &nbs= p;             =        5 000=

Travel, Accommodation & Meals        &= nbsp;           &nbs= p;                  4 000=

Unused Leave Provision           &nb= sp;            =             &nb= sp;               10 000=

Wages & Salaries            = ;            &n= bsp;            = ;            &n= bsp;            = ;        140 000

Worker’s Compensation Insurance        &= nbsp;           &nbs= p;            &= nbsp;             3 000

TOTAL ESTIMATED ADMIN EXP.            =                      =          251 800

TOTAL ESTIMATED EXPENDITURE            =                 =          357 800

ESTIMATED UNCOMMITTED FUNDS            =             &nb= sp;                    =    8 700

WAITING LIST INFORMATION

Single Men’s needs:   13 require 2bdr. Accommodation. =

        =             &nb= sp;            =       2     “         3bdr.        =      “        =         Total: 15

Single Women’s needs:

        =             &nb= sp;            =      41  &= nbsp; “         2bdr.        =      “

        =         =             &nb= sp;       30    = “         3bdr.        =    “

        =             &nb= sp;            =        8  &n= bsp; “         4bdr.         =     “

        =             &nb= sp;            =        5  &n= bsp; “         5bdr.        =      “        =          Total: 84

Co= uples needs:        =    12    “=          2bdr.        =      “

        =             &nb= sp;            =      20  &= nbsp; “         3bdr.        =       “

         =             &nb= sp;            =       5  &n= bsp; “         4bdr.        =       “

        =             &nb= sp;            =        4  &n= bsp; “         5bdr.        =       “        =         Total: 41

It is estimated that a total of 140 housing units are required to fulfill long-term, affordable, appropriate housing needs in the Bunbury/Busselton region.

It has to be kept in mind that the waiting list numbers are subject to circumstances and can change daily.

BHA undertakes yearly waiting list reviews.

The statistics clearly show that s= ecure long term housing needs are not being fulfilled.

Due to unemployment, disabilities,= lack of skills/knowledge and discrimination many people are unable to compete in= the private rental market and have to live in overcrowded, sub-standard or too expensive housing.

BHA sees itself as an alternative housing provider, it charges 25% of a person’s income plus rental assistance. BHA staff forms a relationship with its tenants to assist them = in maintaining their tenancies. We also see it as our role to refer people with special needs to our wider network in the community.<= /p>